Annual Maintenance filings – Hong Kong
A Hong Kong limited company and its officers are required to ensure timely filing of statutory returns with the Companies Registry in strict compliance with the requirements of the Hong Kong Companies Ordinance.
If a company fails to comply with the requirements of the Hong Kong Companies Ordinance, the company, and every responsible person of the company, are liable to prosecution and, if convicted, default fines.
The major filings required to be made by a Hong Kong limited company and its major ongoing obligations after incorporation include :
- Convene annual general meeting
- Filing of annual return (Form NAR1)
- Renewal of business registration certificate
- Prepare audit accounts
Filings are also required to be made in relation to changes of the following :
- Change of company secretary and director (Form ND2A)
- Change of particulars of company secretary and director (Form ND2B)
- Allotment of shares (Form NSC1)
- Change of registered office address (Form NR1)
- Change of company name (Form NNC2)
- Alteration of company’s articles (Form NAA1)
Relevant forms for annual return and reporting changes of company information include :
| Form no. | Form / document |
| NAR1 | Annual return |
| ND2A | Notice of change of company secretary and director (appointment/cessation) |
| ND2B | Notice of change in particulars of company secretary and director |
| ND4 | Notice of resignation of company secretary and director |
| ND5 | Notice of change of reserve director (nomination/cessation) |
| ND7 | Notice of change in particulars of reserve director |
| ND8 | Notice of resignation of reserve director |
| NNC2 | Notice of change of company name |
| NR1 |
Notice of change of address of registered office (An optional electronic one-stop notification service to report the change of registered office address also as a change of business address to the Inland Revenue Department is available) |
| NSC1 | Return of allotment |
| NAA1 | Notice of alteration of company’s articles |
E-Registry of the Hong Kong Companies Registry
The Companies Registry has set up an e-Registry, a 24-hour portal to facilitate electronic submission of applications for company incorporation, specified forms and other documents.
For further details on the e-Registry of the Hong Kong Companies Registry, please click here.
Our services
We offer company secretarial services and registered office facilities to Hong Kong companies and our services include :
General company secretarial services
- acting as named company secretary of the Hong Kong company in the name of our service company
- preparing annual returns and attending filing at the Companies Registry
- preparing documents in relation to annual general meetings
- keeping and updating statutory books and records
Specific company secretarial services
- preparing documents in relation to share transfers and attending the Stamp Office for stamping
- amending articles of association under Hong Kong law as instructed, and attending filing at the Companies Registry
- preparing documents in relation to the following and attending filing at the Companies Registry :
1) change of director and/or company secretary
2) change of registered office address
3) change of name
4) share allotment
5) consolidation or subdivision of share capital
Provision of registered office address
- receiving mail on behalf of the Hong Kong company from time to time
- directing mail in accordance with your instructions from time to time
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How we can help you?
If you are considering establishing business operations in Hong Kong, whether by way of a Subsidiary or a Branch or a Company establishment, or any other means, we can assist by:
- providing advice on all aspects of commercial, company, property, intellectual property, tax, employment, immigration, pensions, insurance, banking and financial services law;
- advising on the structure of the proposed business;
- advising on the formalities to be observed when establishing the business;
- preparing necessary documents including submissions for any approvals and authorisations required to be obtained by the business, and liaise with the relevant authorities on your behalf; and
- providing practical advice on ancillary matters that need to be considered when setting up a business.